The most efficient way of performing a mail merge is:ġ. Each record (or row) of the data source produces an individual e-mail message with the personalized information of the recipient in the appropriate places. The Mail Merge process reads data from one record (or row) of the data source and inserts values from it into the appropriate merge fields in the main document. The main document contains merge fields, which are place holders that tell Microsoft Word where to insert data from the data source. The data source contains text arranged in ‘records’ specifying names and e-mail addresses or other data to be used as the variable portion of the document. The main document contains text that stays the same for each version of the merged e-mail message, such as a letter with an individualized greeting or other personal information.Ģ. The Mail Merge Helper assists you in the creation of e-mail form letters using two data files:ġ.
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